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  • 130 Posts
  • 215 Replies
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130 Posts
    Most repliesMost viewsRecently created
A
Thinker
AnnaThinker
 Discussions
Search for activities with no next activity scheduled

Morning,  we’ve had some issues where no new activity was scheduled after an activity was performed. I.e. there is no due date that would notify users to make sure asset activities (e.g. calibrations) are being carried out. Manually going through and regularly reviewing the entire asset list to ensure all activities are scheduled correctly seems a bit tedious, so we’ve been trying to come up with a way to search for a list of all assets that have got an activity scheduled against it - but no due date set for the next activity. We’ve not had much luck with setting up an appropriate search. It seems that it’s only possible to search activities that are already scheduled in an activity type, but we haven’t found a way to search for an activity types that haven’t got a future activity scheduled. Any ideas? Thanks, Anna

593
Alan Blair
Ideagen Community Manager
8 months ago
S
Thinker
SandraThinker
 Discussions
Approve document

HiWe are new to the Ideagen system.  We are doing some testing in the system and cannot work out why someone can’t approve a document.  The approve “stamp” below is greyed out.Is this a permission issue?I look forward to your wise replies.RegardsSS

1302
S
Thinker
8 months ago
M
Thinker
MGriffithThinker
 Discussions
Raising NCs using the wizard within CAPA module - Is there way to prepopulate the NC detail?

During an audit, several Non-conformances may be found. When I don’t have a built in checklist for a particular audit, I currently have to create a new NC using the wizard each time or select a previous NC and create another record via the ‘New Based on’ functionality.Both options seem a little time consuming when there are a number of NCs to raise against the same department/during the same audit. Has anyone been able to configure the audit/Capa module/wizard to allow for the system to remember previously entered details such as my user name (Raised by); the Department (against), Source, owner, CAPA severity and extent… etc.? Grateful for any shortcut suggestions.

641
Alan Blair
Ideagen Community Manager
8 months ago
C
Thinker
ClaireThinker
 Discussions
Document Module - Inactive / Obsolete Document URLS

When using the document retrieval system (DRS) to obtain URLs for active documents we currently use the version specific option ,    however we are finding when the document is revised ,    if users have used the link in related documents ,  the link surfaces previous versions .        Is there a way to stop URLs working for Obsolete / Inactive issues to ensure users surface the most current issue .    Any advice appreciated  Thanks 

901
Alan Blair
Ideagen Community Manager
8 months ago
P
Thinker
PATS AircraftThinker
 Discussions
Report Designer

Is it possible to create a report where the fields are specific Document Types?Example: Document Type: A, B, C, & D are in a list view in the report.

1342
Alan Blair
Ideagen Community Manager
8 months ago
K
Thinker
kennedyThinker
 Discussions
Audit APP not uploading audit evidence

Hello. For users who moved to SaaS, are you having trouble uploading audit evidence when using the mobile APP? For us the APP uploads the checklist but does not upload the evidence. Ideagen has been of no help so far. Very frustrating.

942
K
Thinker
8 months ago
K
Thinker
Kim JacobsThinker
 Discussions
How do we move an Approved Document from Draft to Draft Approved when we do not have the Draft Approved Option?

In the Q-Pulse Documents desktop version we are having trouble moving an approved document from Draft to Draft Approved. The document has actions on it that need completed in the Document Approved phase. We only have to option to move the document to Active. How do we fix this issue?

1592
K
Thinker
10 months ago
S
Thinker
Stuart PopeThinker
 Discussions
Date System Limitations in Ideagen Quality Management – suggested improvement.

Recently we requested for Ideagen to develop the way the due date system works to improve functionality and save on time wastage within the business.The current workload functionality is set at the template stage and is purely based on the raised date. This is great in theory, but in the real world, it leads to a lack of efficiency & requires considerable manual intervention with the need for micro-managing all the due dates of stages & actions within the system.As an FYI some of our Q-Pulse processes have 15 or more stages with multiple tasks within each stage.Scenario - We have a process that involves three sequential stages, the current methodology has defined dates as follows:The first stage due date is preset 7 days from the raised date, the second stage due date is preset 12 days from the raised date, and the third stage due date is 16 days from the raised date.In theory, the task will be completed in 16 days and no dates will ever be changed.However, what if the first st

3786
S
Thinker
10 months ago
G
Enthusiast
GMikulaEnthusiast
 Discussions
ECCAIRS-Compatible Reporting in Ideagen Quality Management: Looking for Best Practices

Hello everyone,I am the Safety Manager at LOT Polish Airlines, and we are in the process of introducing ECCAIRS-compatible reports into our system. We are currently using Ideagen Quality Management: Professional, and we've successfully imported all the necessary fields into our system.The challenge we're facing is with providing a user-friendly experience for our pilots and other employees to submit these reports. ECCAIRS requires a significant number of fields to be filled out, many of which are either unnecessary for the initial submission or should/can be completed at a later stage by the flight safety inspectors. We are concerned that this complexity might discourage individuals from reporting and make a template of a report hard to fill out.On the web reporting portal, we can hide certain fields from the reporter, but unfortunately, this functionality does not seem to be available on the mobile app, which many of our employees may use for convenience.How are you handling this issu

1273
Paul Callaghan
Ideagen Employee
11 months ago
D
Thinker
drewk1Thinker
 Discussions
Assets module . Multiple edit properties

Q-Pulse Business Version: 6.2.1.15Is there any way to bulk edit properties / Additional fields ?I have set up a user defined field and wish to populate it with a value which is the same for approximately 300 records.  

1613
F
Thinker
11 months ago
A
Thinker
ahmedmmThinker
 Discussions
In QPulse Desktop Occurrence module couldn't load records

In Q-Pulse desktop records couldn’t be load in the grid for one of my QPulse database. It shows error “Error occurred during processing server request ‘Object refference not set to an object ………...’”. However, if I put filters like for specific type or specific date it shows empty right number of rows with the same error.Workaround:I restart services as suggested by support.I restarted IIS as suggested by support.But no luck till now.  

1651
M
Ideagen Employee
11 months ago
Paul Callaghan
Ideagen Employee
Paul CallaghanIdeagen Employee
 Discussions
Become an Ideagen Quality Management: Professional certified administrator 🚀✨
Become an Ideagen Quality Management: Professional certified administrator 🚀✨Certification

Hi, everyone 👋🏻I thought it would be worth sharing that we have some availability for September and November’s intake for Ideagen Quality Management: Professional’s four-day online Certified Administrator course. This certification was made for those of you looking to build or refresh your knowledge around the features and functions of the platform’s QMS and IMS modules.Learn morePlease feel free to share any questions you might have about the certification via a reply below!

4732
Shamil Tailor
Ideagen Employee
11 months ago
H
Thinker
HelenThinker
 Discussions
Document review action outstanding

Hi, We have one ‘Document review action outstanding’ showing up in the advanced workload of Q-Pulse. Clicking on the red flag does not lead to a document and it’s driving me insane! Any ideas on how to resolve it please? I have checked every active document for review actions using advanced searches and had no luck.

2144
M
Ideagen Employee
11 months ago
K
Thinker
KBeckettThinker
 Discussions
SQL for Training Events in People Module

Hello,I have tried to create query to pull through all our users training events into a spreadsheet, it pulls through some course but not all. Does anyone have any ideas where im going wrong?This is the query:Connection String:DRIVER=SQL Server;SERVER=18.132.20.231,8855;UID=tradebeproxyuser;PWD=qpGnTySyRG57;APP=Microsoft Office 2010;WSID=5FZS9T1A;DATABASE=QPulse5LiveCommand Text:WITH    XMLNAMESPACES        (            DEFAULT 'http://www.gaelquality.com/Bacchus/PersonTrainingEventFields'        )SELECTPTE.PersonID AS [Attendee], PTE.CertificateNumber AS [Certificate Number], PTE.RenewByDate AS [Renew By Date],P.FullName AS [Attendee Name], P.Number AS [Employee Number], Dept.[Name] AS [Employee Location], T.Title AS [Training Event], T.ScheduledDate AS [Scheduled Date], T.CompletedDate AS [Completed Date], Sup.[Name] AS [Training Provider], T.TrainerPersonID AS [Internal Trainer],P.IsDeleted AS [Leaver / Archived] FROMdbo.PersonTrainingEvent AS PTEInner JOIN dbo.Person AS PON P.ID =

920
K
Thinker
11 months ago
H
Thinker
hannahjThinker
 Discussions
NICE - Overall assurance

Hi, We are new to reporting on overall assurances for NICE guidelines. Has anyone created an explanatory text to explain the differences in the levels of assurance? If so, please can you share! We want to ensure this is as clear as possible for staff and that they feel confident understanding what each answer quantifies. 

160
H
Thinker
1 year ago
K
Thinker
KPrestonThinker
 Discussions
Can you add events without completing them?

Hi Community!Is there a way to restrict the permissions so a user could add an event, but not complete it? For example, I would like a training user to create their own event, but then a training manager would be required to check the record before marking it as complete? Thanks,Kate

721
Sam Jackson
Ideagen Employee
1 year ago
J
Thinker
JacThinker
 Discussions
Document Control : Deadline to Acknowledge

Hello, I was wondering if there was a default deadline to acknowledge documents shared via Q-Pulse. I understand that it has an Overdue Notification function but I can’t seem to find the exact time period which triggers the overdue flag. Any help would be appreaciated,Jac. 

2681
Sam Jackson
Ideagen Employee
1 year ago
C
Thinker
ClaireThinker
 Discussions
Is there a way to flag total items on a Document Register

i just wondered if anyone know if there is a way to show the total number of items on a register ,  in particular in the document module would like to identify how many documents we have activated .   Thanks 

882
C
Thinker
1 year ago
C
Thinker
CareytThinker
 Discussions
Is it possible to remane "user defined additional fields" within the CAPA module of v6?

Hi, I am hoping that someone may be able to advise. I am currently using a user defined section of the CAPA module to collate additional information within the reports and was wondering if it is possible to rename this heading from “user defined” to something more appropriate that other users within our QMS would be able to find?

1032
C
Thinker
1 year ago
C
Thinker
ColinThinker
 Discussions
Document Distribution

Hi All,We are currently using the Distribution functionality on the Document Module to control the issuance (distribution/acknowldge) of our paper logbooks however do not have the option in the module  to record when they are returned.Does anyone have any suggestions of how they manage this process?KRColin  

1883
C
Thinker
1 year ago
M
Thinker
MakcrownThinker
 Discussions
Report Designer - creating a list from using the filter string Notified Date not within 30 days

Hi All, I have been tasked to create a new report for our outstanding document acknowledgements >30 days.I have tried to use the normal parameters that i use to get from the document module list but when I go to the report designer there is no way to add 30 days in the filter string section.Can anyone point me in the right direction at all?

2142
M
Maven
1 year ago
H
Thinker
HLEWISThinker
 Discussions
Report Designer - Explanation of Fields

I am trying to teach myself how to design reports and messages. I can’t seem to find a resource that explains what each field presents as in the report. For example in the message for Draft Approver Rejected what information is returned for the fields listed?

3734
M
Maven
1 year ago
Marty Delima
Thinker
Marty DelimaThinker
 Discussions
Moving multiple assets in Q-Pulse

Is there a way to move multiple assets to a new location in the Assets Module in Q-Pulse? I’m trying to assign multiple inspection gauges to another department/location. Thanks.

1331
Paul Callaghan
Ideagen Employee
1 year ago
K
Thinker
KPrestonThinker
 Discussions
Master Competencies with Multiple Levels

Hi All, I’m new to Q-Pulse and am currently trying to set up the People module to use for training.I have successfully applied Master Competencies to Job Roles which then populate the training plan with all of the requirements in one level.However, where I have set up a Master Competency with two levels, only one level is applying to the job role.In the Master Competency section the two levels of requirements are bundled together. However they are split as two separate lines when I come to apply them to the Job Role. Can anyone help with where I am going wrong? I am hoping to have one level with activities that are required to be completed, and then the other level will link the required SOPs. Thanks,Kate

2812
K
Thinker
1 year ago
P
Thinker
PATS AircraftThinker
 Discussions
Document module Group Editing

We love all the functionality the IQM document module has to offer, and we utilize all of it.  We have large projects that include hundreds of data records which are linked by using related documents. There are times where new metadata will be added, we do often use a placeholder if we anticipate an addition. If there was a group edit function for Properties, it would prevent us to open each record’s properties to add this new metadata.  We also share data with our suppliers and customers using Ideagen Huddle, the data in Huddle is hyperlinked to IQM so if there is a change our supplier/customer has the current revision. To notify them of the revision change we add them to the Notify Only in Distribution. Here again it can be hundreds of data records, so a group edit for the Distribution function would be very valuable to us.

1110
P
Thinker
1 year ago
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