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Discussions

Ask a question or engage in conversation about industry, professional challenges, platform experiences, or any other relevant topics.

  • 18 Posts
  • 8 Replies
18 Posts
Gabriel
Ideagen Employee
GabrielIdeagen Employee
 Discussions
Transform your EHS audits or inspections with templates

The Ideagen EHS Audit Management Solution: Manage Audit Templates menu item is designed to empower you to manage this process effortlessly, whether at the corporate or site level. Here’s how:Handle recurring audits, both protocol and non-protocol driven, with ease. Customize templates to fit your specific needs, mapping program types and adjusting advanced settings:•            Require findings reports for questions.•            Set security access at the module or program level.•            Require action items to be verified for effectiveness.•            Automate the closure of findings once all action items are completed.•            Perform risk assessments to determine if action items are necessary.Moreover, by setting these templates at site level, you can take advantage of this tool to map this process to Assets, Contractors, Departments, or Employees if required.By leveraging these templates, you not only help end users select the right protocol when needed but also streamline

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Gabriel
Ideagen Employee
E
Thinker
EvertzThinker
 Discussions
Task and subsequent action items - how to create a 'tree'

Hi all! Can anyone help with following (EHS) question?Yesterday we performed a task that focused on a safety check round. We created the task in VTRAC. The result of that round was a number of findings (all related to the same topic) that now need to be created as action-items in VTRAC.Is there a way to connect these action items to yesterday’s task?  Is there a way to create a main action item (since all actions relate to the same topic) with underlying sub-action items? Hope someone can help! 

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Gabriel
Ideagen Employee
Gabriel
Ideagen Employee
GabrielIdeagen Employee
 Discussions
How are we doing with the audit and inspection cascading question dependencies?

With the goal to provide more flexibility and to streamline your audit or inspection processes, we released in 24.1 version, the enhancement to allow you to configure cascading questions based on protocols, so that you can define dependencies between questions. This feature is available to all customers by default. **Watch On-Demand Video** to walk you through this process, in just one minute, you’ll see how to:Define dependencies between questions. Navigate seamlessly through parent and child questions. Adapt and reconfigure dependencies as needed. Feel free to share your thoughts and experiences below.

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Gabriel
Ideagen Employee
J
Thinker
Jen OrtizThinker
 Discussions
Apps Question

Hello! Does anyone know if we can have manager approvals through apps? For example, I would like a manager to review data from an app entry and sign off on it.

912
T
Ideagen Product Manager
J
Thinker
Jen OrtizThinker
 Discussions
Draft Entry in Apps

Hello! Does anyone know if we can save an app entry as a draft and come back to finish it? For example, if someone is filling out the form (Safety Committee) on an app and need to pause to come back, there isn’t a way (that I know of) they can save and come back to it later.

914
T
Ideagen Product Manager
Gabriel
Ideagen Employee
GabrielIdeagen Employee
 Discussions
Innovation and excellence with audits and inspection

Learn how to achieve remarkable success with your EHS inspections and audits. Join the informative discussion as three of Ideagen's customers share their success and invaluable best practices.This webcast is now available on demand, share the link with your colleagues or watch again at your leisure. Click on the link below to view the recorded webcast:Innovation and excellence with audits and inspections - Live (ideagen.com)Your Feedback Matters!After watching the webcast, don't forget to share your feedback. Your insights are invaluable in helping us shape future discussions and deliver even greater value to our community.Ready to unlock the potential of audits and inspections? Let's get on this journey of innovation and excellence together.

410
Gabriel
Ideagen Employee
Samuel Brown
Ideagen Community Manager
Samuel BrownIdeagen Community Manager
 Discussions
How to save time creating multiple audits for multiple locations

You've got multiple audits lined up across various locations, each with its unique requirements.Currently, we have a robust system in place that allows us to select multiple locations, set up recurring patterns, and customize program details. However, I'm eager to hear your thoughts on whether this approach meets your needs:In the current system, we can select multiple locations for a particular protocol when creating corporate audit programs. Additionally, we have the option to set up a recurring pattern for these programs if needed. Moreover, at the top of the audit management screen, there is a handy copy feature that allows us to tailor the setup of program details for different locations and recurring patterns if needed as well.Keep in mind that the copy audit program functionality should be enabled, and the copy feature will be visible to any user who has "Add Program" Permission.Your feedback is crucial in ensuring that our systems align perfectly with your team's requirements.

440
Samuel Brown
Ideagen Community Manager
Gabriel
Ideagen Employee
GabrielIdeagen Employee
 Discussions
How to streamline the training session assignments in the Ideagen EHS Training Management Solution?

Hey everyone!We've been working closely with you, our awesome customers, to make things smoother and more efficient. Let's dive into the good stuff.Streamlined Training Sessions: Managing training assignments, especially when things change, used to be a bit of a challenge for our admins. But we've got your back!  We've given the employee picklist and workflow a makeover to make your life easier.Want to see the magic happen? Check out our quick video or dig into the details in our  23.4 Training Management Release Notes.  But wait, there's more awesomeness headed your way!Auto-Schedule Sessions for any Newly Added Employee:Now, not only can new employees be automatically enrolled before the Training Start Date, but also during ongoing sessions up to the Training Due Date!Benefits:Auto-schedule new employees up to the Training Start Date or the Training Due Date. No more manual headaches – we've got it covered. Ensure no training requirements slip through the cracks for new team members.

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Gabriel
Ideagen Employee
Gabriel
Ideagen Employee
GabrielIdeagen Employee
 Discussions
Catch Up on the Cool Ideagen EHS Training Management Solution Updates in 2023!

As we wrap up an amazing year, let's look back at the awesome upgrades that made our Training Management System even better! Your thoughts are like our secret sauce—essential for making things even more fantastic. Merge Employee IDs Easily! Now, it's a breeze to combine info about employees, whether they're active or not. Admins, tell us how this made getting training records smoother! Assign Training Plans Like a Pro! Pick one or many plans for a session. How's this change making your training management easier? Your insights are gold! Copy Catalogs for New Locations! No more starting from scratch. Copying course info for new places is a piece of cake now. How has this saved you time and kept things consistent? See Locations Clearly! Check out the Training Progress Summary with a new location column. How's it helping you keep track of stuff? Share your thoughts! Easy-Peasy Employee Picklist! A simpler way to manage employees for sessions. Tell us how this new look and feel are

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Gabriel
Ideagen Employee
Ellie Roser
Ideagen Community Manager
Ellie RoserIdeagen Community Manager
 Discussions
Elevating safety through audits & inspections: 14 best practices unveiledBlog

 Alexis HughesEmbarking on a journey toward safety excellence involves more than routine audits and inspections—it requires a strategic and comprehensive approach. To guide you through this process, we've distilled key insights from a comprehensive white paper: "Driving Safety Excellence through Audits & Inspections." The paper, the result of interviews with numerous EHS experts, delves into 14 best practices that span the entire audit lifecycle.Here are some key learnings:Preparing for an Audit or InspectionEnsure Clear Scope Definition:   - Define audit scope and objectives with measurable goals.Foster Mentorship within the Audit Team:   - Promote mentorship for knowledge sharing and innovation.Embrace Agile Principles:   - Divide audits into sprints for adaptability using audit management software.Regularly Communicate:   - Automate reminders and establish various communication channels.Performing an Audit or InspectionPrioritize Data to Collect:   - Develop tailored audit check

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Ellie Roser
Ideagen Community Manager
Samuel Brown
Ideagen Community Manager
Samuel BrownIdeagen Community Manager
 Discussions
Navigating safety in regulated industries: The essential guide for growthBlog

  Rebecca WatsonFrom maintaining operational efficiency to ensuring employee wellbeing, safety is a critical factor that can make or break a business.It isn't just the moral responsibility of complying with guidelines and regulations that govern the welfare of workers, consumers and the general public; it's also about how an organization operates and protects its processes and systems to enable it to grow sustainably.Regulated industries face unique and complex safety challenges in today's unpredictable world. It was therefore important that when designing the agenda for Frontier, our upcoming virtual summit taking place on November 8, 2023, we included safety-focused sessions to help companies navigate these issues.Industry experts will share valuable insights on redefining your strategy for safeguarding your business, operations and personnel for a more secure and resilient future.Ahead of Frontier, we thought we'd look at the key elements regulated industries need to focus on when i

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Samuel Brown
Ideagen Community Manager
Ellie Roser
Ideagen Community Manager
Ellie RoserIdeagen Community Manager
 Discussions
Why the Inland Group are a leading example in aviation safetyBlog

 Giulia TramontanaThe Inland Group is a global aviation services company that offers a variety of different services within the aviation industry, from de-icing, to ground, cargo, and mail handling. Their services are essential as they take care of the behind the scenes of flying aircraft. Since implementing Ideagen’s safety management system in 2019, the Inland Group has noticed significant improvements in the efficiency and timeframes of their operational processes.The Inland Group has been experiencing exponential growth over the past few years. As a result, they needed to implement a scalable system to manage many of their complex processes, from health and safety to recruitment, across their various offices in different countries.The Inland Group’s challenges in safety and risk managementThe way the Inland Group was originally operating to manage safety was not efficient enough to keep up with its constant growth, certainly not while maintaining the quality of their services. Some

490
Ellie Roser
Ideagen Community Manager
Gabriel
Ideagen Employee
GabrielIdeagen Employee
 Discussions
Audit Management Solution's Secret Weapon: The Inter-Location Findings Applicability ReviewTips & Tricks

Hello Ideagen EHS community!Imagine having this super cool tool that connects all your locations, sharing the audits findings, to proactively take action and ensure compliance for better workplaces. Well, that's our Audit Management Solution's Inter-Location Findings Applicability Review.You can find this advanced feature for Corporate Audit Type, in the advanced details section, to enable “Inter Location Audit Findings Applicability Review for this Audit (Read Across Findings)”.Once you have created a corporate audit for multiple locations, whenever your organization have reported an audit finding from one of the selected locations, you should be able to see from the other locations audit findings applicability review on the Findings (left panel section), when opening the audit from the web version, then you should see at the top of the screen the “Finding Across Audit Locations” button, to track all Findings reported from the same corporate program and create the respective follow up

340
Gabriel
Ideagen Employee
Ellie Roser
Ideagen Community Manager
Ellie RoserIdeagen Community Manager
 Discussions
Describe Your Before-and-After Experience with Ideagen EHS!

Hey, Ideagen Community!We all love a good transformation story, and we bet you've got some exciting ones to share, so take a moment to describe your experience…How did things look before the solution was implemented, and what changes have occurred since?We're ready to hear the good, the bad, and the ugly, so whether that means your experience dictates that pre-solution you were surviving and post-solution you've been thriving or any other variation of how the story could go, we want a reflection of your experience.Your story will reflect the true impact of the solution, so let’s hear those tales!

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Ellie Roser
Ideagen Community Manager
Ellie Roser
Ideagen Community Manager
Ellie RoserIdeagen Community Manager
 Discussions
Recall an ‘Aha!’ Moment You Had with Ideagen EHS!

Hey, Ideagen Community!We're sure we're not alone in appreciating a moment of sudden insight or discovery, so it'd be great to know...What's your ‘Aha!’ moment?Discovering a platform function you didn’t know existed, realising the solution could help with a professional dilemma, identifying a special use case for your line of work—these are the types of ‘Aha!’ moments we’re talking about.What you recall could trigger even more 'Aha!' moments, so don’t hesitate to share yours!

340
Ellie Roser
Ideagen Community Manager
Samuel Brown
Ideagen Community Manager
Samuel BrownIdeagen Community Manager
 Discussions
Tell Us Your Go-To Ideagen EHS Tip or Trick!

Hey, Ideagen Community!We're reaching out to harness your expertise, so we're curious to know...What’s your go-to tip or trick?It might involve a time-saving shortcut, a savvy technique, a personalised tweak, or any nugget of wisdom you think could aid others.Let's come together to transform this post into a beacon from which we can all potentially maximise our individual platform experiences!

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Samuel Brown
Ideagen Community Manager
Ellie Roser
Ideagen Community Manager
Ellie RoserIdeagen Community Manager
 Discussions
Share a Positive Ideagen EHS Experience You've Had!

Hey, Ideagen Community!We believe that the best insights come from those who have experienced something first-hand.That's why we want to hear from you about a positive experience you’ve had.For example, you could…Describe a situation where it saved you time, money, or resources Share a specific situation where it helped you achieve a goal or solve a problem Describe a situation where it exceeded your expectations Share a specific situation where it made a positive impact on your daily routineThe experience you share in a reply to this post can offer valuable insight and inspire other users.

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Ellie Roser
Ideagen Community Manager
C
Thinker
Con TruongThinker
 Discussions
Is the Disclose checker website down?

is the Disclose checker website down?

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Samuel Brown
Ideagen Community Manager

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