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  • Ideagen Quality Management: Essentials

Ideagen Quality Management: Essentials

Ideagen Quality Management (formerly Qualtrax) is a complete quality management solution. It helps more than 2,000 global organisations automate business processes, manage and control documents, and comply with industry specific standards and regulations. It allows you to gain complete organisational visibility, easily identify and act on risks, and make the most of opportunities. Unlock smart data-driven decision making and secure world class processes that satisfy your customers and regulators, grow your business and secure new quality standards.

17 Posts
    Most repliesMost viewsRecently created
L
Thinker
Lrich1010Thinker
 Discussions
Reporting of published documents

Is there a way to have an automatic report sent out weekly that contains information on what documents were published the previous week.  I know that I can set it up so it will report out a weeks' worth of information, but it has to be the same week, or it needs to be redone each Monday with a new week.  I would like it to automatically send per week with the previous week's information.Thank You

30
L
Thinker
4 days ago
O
Thinker
OzzyThinker
 Discussions
Newbie question - How do I set a review date for my documents in Q-Pulse?

When I create a new document in Q-Pulse, there is no option to set a review date. I can only view the review date field in documents list but no option to actually enter one. I don’t want to select in bulk either, each document has its own review date (and I cannot select anything, the selection is disabled). Very puzzled and I would appreciate some advice please. 

100
O
Thinker
8 days ago
A
Thinker
AnonymousThinker
 Discussions
Training and People Modules

Hello,We would be interested in connecting with other organisations (ideally policing sector organisations, although that’s not critical)  who are using the Q Pulse training and people modules and have a matrix management style structure. It would be helpful if these organisations were using the training module to measure both initial and ongoing competence.  Many thanks

270
A
Thinker
11 days ago
berylr
Thinker
berylrThinker
 Discussions
Search in documents

I have read through the help guides, but they don’t seem to apply to our requirements.  I am working on the desk-top version of Q-Pulse, but I also need to utilise the cloud version (which I’m trying to), but as an administrator I’m getting very confused especially with the search in documents.  I think I need someone to just point me in the right direction because using both methods don’t seem to compliment each other.  Help

160
berylr
Thinker
11 days ago
Q
Thinker
Qualtrax4EverThinker
 Discussions
Delay Publish Feature

Anyone using this functionality yet? If so, how are you implementing it from a process perspective in our organization?

461
boyeral
Thinker
1 month ago
I
Thinker
Ideagen4allThinker
 Discussions
"List" Custome Fields modification

Hello Everyone,I was wondering if it is possible to modify the size of the List-Type Custom field. When scrolling down, it would be nice to see more than one item within the list.Best,Huan Nguyen

481
T
Thinker
1 month ago
I
Thinker
Ideagen4allThinker
 Discussions
Custom Fields related inquiry

Hello all, For the List custom field, is there any way for it to be edited into a nested format? For example, if I wanted to create an EPA method and within said method, there would be a certain number of analytes that need to be included. Also, is there a way to change the selection style within a list when the “multi-select” option is chosen? It is inconvenient to hold shift and click multiple items within a tiny box. 

1374
I
Thinker
3 months ago
C
Thinker
ChristosThinker
 Discussions
Document with two 'Main Locations'

Hello, has anyone came across an issue whereby a document is in the same folder location twice and both are showing as the ‘Main Location’? For reference they both have the exact same ID number and there is no possibility to ‘Remove Document Location’ for either of them. 

250
C
Thinker
3 months ago
B
Thinker
Bthoma4Thinker
 Discussions
Email Actions

I have a question regarding the email actions that go out to employees to let them know a training and or test has been assigned to them. In the subject line I copied another that had previously been set up and it reads like, Training ##TITLE## was assigned to you. Then in the body of the message it also has the verbiage of, ##ALL_TRAINEES####INSTANCE_ID## Do we have to keep those in there with the ## signs for it to work correctly? I was thinking it was probably apart of a workflow that was needed

1321
Irene Chua
Ideagen Employee
5 months ago
B
Thinker
Bthoma4Thinker
 Discussions
NAME Accreditation Checklist

Good morning,We are curious if any organizations currently use Qualtrax for your NAME accreditation and how your incorporate your NAME checklist into the system? Is it helpful for you?

340
B
Thinker
5 months ago
B
Thinker
Bthoma4Thinker
 Discussions
Document Review Confirmation

I have two questions. If we want to send a document out to just a few lead people to review and confirm the review of a document, do we need to have them in their own group in order for them to be the only one who receives the document to review in their current group or are we able to select people from different groups to send a document to? In order to send a Document (Policy) out for the few people to review and acknowledge receipt and review of the document, what settings do we use to do that? They are not to edit or approve the document we just want to be able to send new policies that have been published out to individuals to review and then be able to acknowledge they read it. I am wondering if the Test or Training field is the only way to be able to do this?

1471
L
Thinker
7 months ago
B
Thinker
Bthoma4Thinker
 Discussions
User Lock Out

Hello,We have a user that attempted to log in and exceeded the 5-time limit and received the error that she had exceeded the limit of attempts, and the account is now locked out, please contact your system administrator to reset your account. When we log in to Administration, Personnel there is no one listed locked out in our system and no box at the bottom with anyone's name or a check box to unlock. I have also attempted to go into her profile and manually type in a new password in both the Enter Password box and Confirm Password box and nothing is selected under Use Default or Enter, I then save the settings and she still cannot log in. Not quite sure why it is not working. Any ideas?

2634
B
Thinker
8 months ago
Marina Khatibi-Gaines
Ideagen Employee
Marina Khatibi-GainesIdeagen Employee
 Discussions
Join the live webinar on how to enhance your quality management processes with Ideagen Smartforms on March 14 at 10 a.m. EST.Webinar

Ideagen Quality Management Essentials (formerly Qualtrax) now integrates with Ideagen Smartforms, a powerful tool for creating and managing digital forms.We invite you to join our live webinar on 14 March at 10 AM EST, where our experts Cody Kestner, Consultant and Kaitlyn Burke, Product Manager will demonstrate how you can use Ideagen Quality Management Essentials and Ideagen Smartforms together. They will also answer your questions and provide you with useful tips and best practices.Please sign up here: Register nowIdeagen Smartforms is a complementary tool to IQM Essentials that allows you to create and use digital forms for various purposes, such as inspections, audits, surveys, checklists and more. It helps you streamline your processes, eliminate paper and manual work, and capture data in real time. It also helps you trigger actions and workflows based on the data collected, such as raising non-conformances, assigning corrective actions and sending notifications.By attending this

310
Marina Khatibi-Gaines
Ideagen Employee
9 months ago
M
Thinker
MikeThinker
 Discussions
Clinical Competency

Hello all,I was wondering if anyone had a good solution for competency tracking and automation within the Ideagen Quality Management system (formerly Qualtrax). Clinical competencies are unique in their requirements of satisfying the six major pillars and the requirement to have to competencies performed within the first year. I would love a way to automate this task, making it easy to automate the process and enable reporting without creating a boatload of workflows or trainings for every method performed. There are dedicated systems for this out there, but another login and system to learn is a strain on staff.

2123
K
Thinker
10 months ago
Dan.Elliot
Ideagen Employee
Dan.ElliotIdeagen Employee
 Discussions
How long have you been using Ideagen Quality Management: Essentials for?

How long have our IQM Essentials (Qualtrax) users been using the solution?

791
K
Thinker
10 months ago
M
Thinker
Monika BlinstrubyteThinker
 Discussions
Batch Owner re-assignment

Hi there, I am wondering if there is a way to change Document owners by batch, for example all Documents in certain Type to be assigned to a specific person? So far, I have only found you are able to change ownership if the person is no longer an active user but this does not seem to offer the ability to differentiate between Types/Subtypes or through advanced workload but that seems to be only for “actions” e.g. due review rather than actual ownership of the document. Would be grateful for your advice. 😊 Kind regardsMonika 

1521
Samuel Brown
Ideagen Community Manager
1 year ago
Kaitlyn Burke
Ideagen Product Manager
Kaitlyn BurkeIdeagen Product Manager
 Discussions
Navigating Operational Challenges: Insights from YouGov's Latest Research

Hey folks! 🌟Interesting findings from the latest YouGov research! Did you know 65% of employees encounter workplace operational issues monthly? 😲Even more intriguing, 48% notice folks not taking action. 🤔 Operational hiccups can lead to compliance issues, impacting not just efficiency but also risking adherence to regulations.Vote below and share your experiences in the comments and let's discuss how we navigate these challenges together!#JoinTheDiscussion #WorkplaceInsights #ShareYourExperience

300
Kaitlyn Burke
Ideagen Product Manager
1 year ago

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