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Question
Document Numbering with Leading Zeros
Does anyone know if it possible for a Document Type assigned with a document numbering prefix to automatically assign the next sequential number but formatted with leading zeros (fixed number of digits). For example SOP00005, SOP00134, etc. I seem to only be able to get SOP5, SOP134. We really need to ensure the total number of characters for document ID is consistent of always being 8 characters. We are currently using version 7.8.0.
+1You can get IQM to ‘learn’ about the doc number format you want. If you create a doc, the system allocates a new number eg test-1, just edit the number field to be test-001. Then, when that is saved and you subsequently create a new doc, it will be test-002.
+1While I’m not the original poster, I had followed this thread as I was interested if there was an answer to it. I was very surprised that the platform did not support leading zeros in the configuration, since it doesn’t sort documents correctly by their ID number otherwise.
I have tried your suggested solution (thanks for posting!) in our Training environment but I can’t get it to work 100% correctly. Here’s an example.
I made a new document type, first-created document was “TEST1”, which I renamed to “TEST0001”. I created another document which was numbered “TEST2001”, the next was “TEST2002”. So it partially works, but the first entry created after renaming uses the same ending digit, and instead seems to insert the next expected number as a prefix, “TEST2...” in this case.
I renamed all three documents to “TEST0001”, “TEST0002” and “TEST0003”. On creating another document, it was “TEST4003”.
If there’s another method to get this working correct, I’m all ears. Otherwise we’ll just live with the variable length document IDs as the number increases over time. It’s only a ‘nice to have’.
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